Monitoring & Reporting
The service The Appropriate Adult Service offers is fully comprehensive of all administration, and we can tailor the service to fit your individual requirements and systems. There is never any additional charges for administration or attendance at monitoring meetings.
As a matter of course all our Appropriate Adults complete a referral form during their visit to the police station. This records all the essential information about the detainee and the reason for their presence at the police station.The referral form can be one that the YOT or SSD already uses, or The Appropriate Adult Service can work in conjunction with the YOT or SSD to design a new form to record any information required. The Appropriate Adult Service will then submit the forms after interview in whatever format the YOT or SSD requires, whether by e-mail, fax or post.
Immediate Reporting
Immediately following the completion of an appropriate adult referral, the The Appropriate Adult Service representative will telephone into our office and relay the outcome of the visit to us. We will then fax over the information to the service user. Again this information can be altered to suit individual requirements, and an example of one we currently use is pictured below.This ensures that the YOT and SSD is kept as informed as they would be, had a member of the team gone themselves, and ensures that any necessary further action can be taken.
Monthly Monitoring
On a monthly basis The Appropriate Adult Service will collate and record all the information about referrals made to our service. Again this can record any information required by the YOT and SSD. We are also able to record the information required about appropriate adult referrals for YOTS as required by the YJB.The Appropriate Adult Service will e-mail this information over to the relevant parties on a monthly basis. An example of this monitoring can be seen below, but again the information recorded can be altered to suit requirements.
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Monthly Invoicing
The Appropriate Adult Service is able to offer the convenience of monthly invoicing, thus collating the monthly cost of the service for budget holders, and also reducing on the amount of administration and paperwork for finance departments.The provision of monthly invoicing is always done on an initial three month trial basis, as this does require a strict thirty day payment period.
Yearly Monitoring
The Appropriate Adult Service will collate all the monthly figures for the financial year into figures for the year. This provides the service user with a detailed analysis of appropriate adult usage over the year.Again this can be altered to record any information required by the service user.
An example of the annual monitoring we can offer is shown below.
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